As businesses grow they will find their documentation management and handling needs get more sophisticated. When sales documents evolve into commercial plans and opportunities that have deadlines and specifications, they may need a document solution that operates more like a Quality Management System. It could include features like „phase gating“ or the ability of producing auditable technical files.

The right EDMS can help you. The best EDMS creates a clear, organized digital space for documents that range from everyday business forms like invoices, receipts, and contracts, to industry-specific documents, like proposals. This allows teams to concentrate on the things that matter to them, and allows managers to implement automation functions that can streamline and improve their workflows.

The right EDMS can also allow users to track changes to the same document, by providing versioning and a record of what has been changed and when. This allows the most current version of the document to be accessible in all times, which helps to reduce confusion and misunderstandings between team members.

The right EDMS allows teams to communicate in a structured way while keeping sensitive information safe. This could include tools for commenting, markup tools and other censorship tools which only permit team members with appropriate access to information relevant to their position.